Time Management. | How to structure your day. | Creating an Effective action plan. | increasing productivity. And 5 common mistakes

What is time management.

     "Time management is the process of planning and organizing how to divide your time between your specific activities. Good time management enables you to work smarter in orchard era more done in less time is tight and pressure are high.failing to manage your time damages your effectiveness and cause stress."

Structure your Day.

First step you have to take is structuring your daily activities. Structuring your day allows you to avoid this time suck.Here's how to structure your day to fuel your productivity.

[1 minute planning saves 10 minutes in execution]

Every single minute spend in planning saves 10 minutes in execution or getting the job done.
So,the most important thing is plan your day or make your list of works the night before.
Once you have a list,you have a track to run on.
If you're use working from the list you increase your productivity and output by 25% of the first day.
All successful peoples work from list and all successful peoples regard to their projects where from checklists.
15 Secrets Successful People Know About Time Management: The Productivity Habits of 7 Billionaires, 13 Olympic Athletes, 29 Straight-A Students, and 239 Entrepreneurs
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Create an Effective action plan.

Everyone has goals and here we talk about how to create an effective action plan to achieving your goals with time management.

1- the first step of making an effective action plan is Decide exactly what you want.

2- choose an appropriate goal and clearly define your objective. Take into consideration not only the importance of your goal,but also how reachable it is considering the time frame and resources you have to work with.

3-choose action steps that are concrete, measurable and attainable. These steps should be clearly defined, not vague ideas.

4- use a team to create your action plan. This won't be appropriate in certain cases,but brainstorming with team members can help create a stronger plan, you may find that you need input from others outside the team as well.

5- identify who is responsible for each action step and who will be supporting them.support people are not responsible for the outcome of an action step,but they assist in the process.

6- provide a cleare  schedule for completing action steps. Your final goal may be a short-term project or take years to complete. It's important to break down the timeline for the resources necessary for accomplishing action steps. If sufficient resources are not currently available,include a plan for their acquisition.

7- Review and update your action plan as it is implemented. As you track the progress of your plan,make any changes needed as they arise.

8- Communicate with key people about the plan's progress and effects as it carried out.

Make Your List the Night Before
The best way to set yourself up for success is to make a plan for the next day:

What will you start on first?
What do you hope to accomplish during the day?
In order of priority, what must get completed tomorrow?
Answer these questions while creating your to-do list for the following day. When you’re done, you can close up shop and use the evening to refresh your mental batteries. When you arrive at work the next day, everything is laid out for you, so there is no question about what should happen first in your day.

Do Something for Yourself First
Do you have a morning routine? Perhaps you love to go for a morning run. Or, you need a half hour to meditate before you talk to anyone. Whatever you do to get centered and focused for the day, do it first. The longer you put it off, the less likely you are to accomplish it.

Give Yourself Two Hours to Tackle the Most Important Tasks for the Day
People are generally most productive during the first two hours after becoming fully awake, according to Duke University professor of psychology and behavioral economics, Dan Ariely. After you’ve completed your morning routine, you’re ready to take on the day. Use that productive time to finish up the most important tasks.

Before you check your email or get sucked into your social media newsfeed, stop. Take a look at your to-do list instead. What are the most important tasks to tackle today? The emails and cat gifs can wait. Focus on what must get done today before you dive into anything else.

Then, Check Your Email or Facebook
By now you’re itching to check your email. What fires do you need to put out today?

Once you’ve completed your must-do tasks, open up your inbox and put your mind at ease. But be careful. This is a black hole of time waste; it could suck you in for hours. Protect yourself by setting a 20-minute timer. That’s all you get. If you finish early, bail and move on with your day.

Move On to the Next Most Important Tasks of the Day
You’ve already completed the things that had to get done today, but what about the rest? You’re busy and your list is never-ending. Now, move down the list to the tasks you would love to finish up today. Give yourself another two hours of uninterrupted time to focus and work.

Give Yourself a Mental Break
Until now, you’ve gone full force through the day. Take a break, step away from the computer, and give yourself a few minutes of quiet . . .

. . .Then, Check Your Email Again
By now you’ve already had a productive day. You can check your email one more time without getting too sucked in by messages or distracted by urgent matters. Your mind is at ease and you’re better able to focus on this task that requires less brain power to complete.

Before You Leave, Make Your List
As you finish up your day, make your list for tomorrow. You’ll want to prepare yourself for another productive workday the night before.

5 steps to increase your productivity.

1. Change of environment

To effectively manage your stress and increase productivity, it is very important to keep to the timetable for lunchtime. A good way to ensure your rest is to change your environment; if you have the chance of going out to a café or have lunch outside the office, you will be able to turn lunchtime into quite a healthy habit.
The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy
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2. Chat

Take that time to chat with your colleagues. Interaction with other coworkers can help you not only to disconnect, but to make lunchtime a pleasurable time. Bonding and getting to know better the people you spend so much time with every day will lighten your mood and also increase productivity.

3. Connect “out of the office”

A great tip to manage your stress effectively is to disconnect from your work environment and contact other people. Phone a friend, speak with a relative, write a personal email, contact an acquaintance living in the area. You will feel you are making the most of your time while your brain gets a rest.

4. Plan

Do not skip your rest time. If you feel that you have too many pending tasks and you struggle to find time even for lunch, change your way of thinking and make a stop. Lunchtime is the perfect opportunity to learn to effectively manage stress: if you are overworked, plan the rest of your day and see your stress decrease while you increase productivity.

5. Take your time

Lunchtime is, above all, a time taken to eat. Many people make the mistake of doing it at high speed, which can contribute to increase your stress and then reduce your ability to concentrate. Follow the advice of nutritionists: eat unhurried and the right amount (neither too much nor too little); if you also try healthy food, the better for your performance and your health.


5 Common Mistakes You Must Avoid to Increase Your Personal Productivity.

1. Thinking you will remember everything
If you are someone who trusts their memory 100%, you are lucky, but your mind may fail all the same. Trying to remember all your pending tasks, lots of data, dates and times, will only hurt your efficiency and will, eventually, make you feel more stressed.

Free your mind of information and make use of task lists, which will help you prioritize and manage your progress day by day.

2. Not knowing where to start
Most of us are more efficient early in the day, but that peak of productivity is very often wasted because we do not know where to start. Avoid wasting time and set as a goal to start the day with your most important tasks; that is key to increasing productivity and efficiency.

An easy way to achieve this particular goal is to work the day before on your To-Day List for the next day. Remember: time is money.

3. Not setting deadlines
Every task must have a deadline. Without a time frame, it is likely that the completion of the task or goal will be delayed or extended in time unnecessarily.

Whenever you are assigned a task, ask what the deadline is. Similarly, if it is you who is delegating a task to a team member, make sure you specify clearly what the completion time is.

4. Attending unproductive meetings
An unproductive meeting is one in which you do not know what issues are to be treated (nonexistent agenda) or where you ignore what the goals are. The result is an unprepared meeting that will only serve to waste time, and increasing productivity will be impossible for you.

You might be interested in knowing about these 10 situations when a meeting is not necessary to make the most of your time.

5. Ignoring your priority program
The most common mistake of all is to interrupt what we are doing to address a new issue, which may or may not be more important. It does not matter if you receive a phone call, if you get a last minute email or if someone comes to ask you something: going on with your priorities means improving productivity.

The first step to keep true to your priority program (your task list) is learning how to say ‘no’ and leave for later those tasks which can wait (most of them).
Time Management. | How to structure your day. | Creating an Effective action plan. | increasing productivity. And 5 common mistakes Time Management.  |   How to structure your day.  | Creating an Effective action plan.   |  increasing productivity.  And 5 common mistakes     Reviewed by Ghani Mengal on April 19, 2018 Rating: 5

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